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UITS Monitor: Think outside Box. Prepare for your move.

Monitor newsletter Jul 1, 2020
Watch a video on preparing your individual files for migration. Think outside box. Prepare for your move.

UITS news for July 1, 2020

Think outside Box. Prepare for your move.

Faculty and staff files will be moved in July—organize files before the move!

We’ve moved data for all undergraduate students, and graduate students are next. Faculty and staff are moving this month. One week before we migrate your data, you will receive an email to let you know when to expect the change. You will have read-only access to your Box files after they are migrated.

For details on the Box migration, visit:

It’s important to get ready for moving day. UITS IT Training offers live and recorded webinars to help you organize your individual and institutional files to prepare for the big move.

To sign up

Email uploads to Box disabled as of July 15

Removing this feature reduces risk of data loss.

As part of the Box retirement, UITS will disable by July 15 the ability to email content to a specified folder in Box. Removing this capability limits the ways people can add/edit content in Box once their files are migrated, reducing the risk of data loss and thereby creating a smoother migration experience for all.

To determine if any of your folders have this setting enabled (you must be the folder’s owner or a co-owner in order to check):

  1. Locate the folder in question.
  2. To the right of the folder, click on the button with the three dots.
  3. In the resulting drop-down menu, select Settings.
  4. Scroll until Uploading appears on the left-hand side of the page.
  5. If there is a checkmark next to allow uploads to this folder via email, then the ‘email to folder’ functionality has been enabled for the given folder.

For more on the Box retirement

Zoom to require passcodes or waiting rooms beginning July 19

New security requirements ensure safer, more protected meetings.

Starting July 19, Zoom will require a passcode (formerly referred to as passwords) or a waiting room to be configured for all meetings.

As a default, Zoom will enable a waiting room for your meetings if a passcode has not been added or a waiting room hasn’t been set up in advance. If you’ve already enabled a passcode or waiting room, there will be no change to how you schedule meetings.

Find out more >>

Harness virtual computing power all summer

Experience the benefits of the Student Technology Centers from the comfort of your home.

During campus closures this summer, students, faculty, and staff can remotely access Windows computers in the Student Technology Centers (STCs) using IUanyWare.

If you’re teaching, enrolled in a course that uses specialized software, or if you’d like to harness more computing power, the STC virtual desktops are a helpful resource. Specialized desktops are available for the following units:

  • The Media School
  • The Luddy School of Informatics, Computing, and Engineering
  • The Jacobs School of Music
  • The McKinney School of Law
  • The Department of Chemistry

Learn more

Students: we’re hiring

Multiple job openings at The Center of Excellence for Women & Technology for 2020-2021.

Whether it’s game design, 3D printing, event planning, videography, and more, the Center of Excellence for Women & Technology has 15 positions available in the upcoming 2020-2021 academic school year.

Any student at IU Bloomington who meets the listed qualifications may apply.

Click here for job descriptions and application instructions

Free, public dashboard helps emergency managers share critical COVID-19 information

IU’s Crisis Technologies Innovation Lab helps build tool to quicken response, save lives.

Faculty, students, and staff at IU’s Crisis Technologies Innovation Lab (CTIL), working with partner, Disaster Tech, have created a data-science tool to help emergency managers keep their communities safe.

The Data-science Integrated Collaboration Environment dashboard aggregates huge amounts of information on crucial aspects of a community’s infrastructure, including fire, police, and health and medical.

CTIL, part of IU’s Pervasive Technology Institute, helps those on the front lines of emergency and crisis response through the use of next-generation technologies.

Read more

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