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IU Human Resources shares reminder about year-end pay, time off during holidays

Dec 5, 2017

As we say goodbye to 2017, IU Human Resources offers reminders about the year’s final paycheck and how and when to use time off during the holidays.

A red chair in an office with a note on it that says 'Out of office, gone on vacation'

Year-end pay dates

For support, service, and PAO and PAU professional staff, the last pay date of 2017 is Dec. 29, 2017, for time worked between Dec. 3 and 16, 2017. PAE professional staff will receive pay for work during December on Jan. 2, 2018.

Use of 2016 holiday hours

Unused holiday accruals from 2016 must be used by the end of the last pay period of 2017.

For support, service, and PAO and PAU staff, holiday time off earned in 2016 must be used by Dec. 30, 2017.

For PAE staff, holiday time off earned in 2016 must be used by Dec. 31, 2017.

Use of accrued time off during departmental closings

Paid holidays for Christmas Day and New Year’s Day will be Monday, Dec. 25, 2017, and Monday, Jan. 1, 2018, respectively. If a department closes during the holiday, staff will need to use accrued time off to remain in pay status as follows: Support and service staff may use accrued vacation time or accrued compensatory time off; PAO and PAU staff may use PTO or accrued compensatory time off; and PAE staff may use accrued PTO.

Service and support staff may not use income protection time, and professional staff may not use PTO sick bank time to cover this time unless the reason for doing so qualifies under the provisions of the personnel policies governing these categories of paid time off during a department closing.

Borrowing future vacation or PTO accruals

Support and service staff employees hired after June 30, and professional staff employees hired Oct. 1 or later, may not have accrued sufficient time off to cover the closing of a department between Christmas and New Year’s Day. In this case, the employee may borrow against future accruals of vacation hours or PTO. This is the only time in which borrowing against future accruals is allowed. (Employees should contact their departmental payroll specialist for instructions.)

As soon as the employee earns vacation or PTO accruals, the borrowed time is charged against the accrued time. If the employee separates from university employment before earning the borrowed time, the employee’s final paycheck will be adjusted accordingly. Employees hired before these dates who do not have sufficient accruals to cover the holiday closing will take the time off as absence without pay.

For more information, contact IU Human Resources using askHR at 812-856-1234 or contact your campus payroll office.

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