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UITS Monitor: Think outside Box. Prepare for your move.

Monitor newsletter Jun 3, 2020
Join a webinar - preparing your individual files for migration. Think outside box. Prepare for your move.

UITS news for June 3, 2020

Think outside Box. Prepare for your move.

Moving day is on the way – we’re starting the move from Box.

Migrations of personal files will start this month. One week prior to your data being migrated, you will receive an email, so you’ll know when to expect the change. Most people will be migrated this summer, and you will have read-only access to your Box files after they are migrated. You will also retain access to edit files and folders owned by others who have not yet been migrated.

For details on the Box migration, visit:

Want to get ready for moving day? The experts at UITS IT Training will be offering webinars to help you organize your individual and institutional files to prepare for the big move. 

To sign up

Upgrade to Zoom 5.0 for enhanced meeting security

The latest version of Zoom is required before you can join meetings.

Zoom now requires all users to upgrade to Zoom 5.0 before they can join a meeting. The latest Zoom version includes security enhancements for increased control over meetings and protection of meeting data.

Meanwhile, there are several steps you can take to safeguard your Zoom sessions, including setting a password, controlling the screen, and creating a waiting room to keep out intruders.

Click here to download Zoom

IU, IU Health partner to provide screening, testing, and management of COVID-19

Testing for all IU students, faculty, and staff paves the way for a return to campus in the fall.

As of June 1, more than 140,000 IU students, faculty, and staff, including online enrollees, who have symptoms of COVID-19 have access to virtual screening and virtual clinic visits. Should virus testing be required, in-person testing is available at 15 different sites on or near IU campuses around the state.

The IU and IU Health partnership has the capacity to carry out more than 6,000 COVID-19 tests per day, an essential aspect of returning students to campuses in the fall, as announced by IU President Michael McRobbie.

For more on how to access the testing services

Luddy professor highlights coping strategies for dealing with isolation

Hamid Ekbia spent 352 days in solitary confinement as a political prisoner in Iran.

As people around the globe grappled with isolation in the wake of the COVID-19 outbreak, Hamid Ekbia, a professor at the Luddy School of Informatics, Computing, and Engineering, thought he could help.

In the mid-1980s, he was a political prisoner in Iran where he spent 352 days in solitary confinement and another 18 months beyond that behind bars. During that time, he learned some techniques that helped him cope, and he wrote about them in a Los Angeles Review of Books article, “Solace in Solitude.”

Ekbia realizes there is a big difference between solitary confinement and staying at home, but that doesn’t minimize the impact of social isolation.

Read more about Ekbia’s book

Ordering deadline extended for fall 2020 IU eTexts

Digital course materials save money and ensure students have required materials on the first day of class.

In preparation for the fall 2020 semester, the IU eTexts ordering deadline has been extended through July 2 to allow faculty to provide low-cost digital course materials for their fall courses. To order, go to

With more than 35 publishers available, IU eTexts are affordable, convenient, and promote academic success. Digital learning materials can be accessed via Canvas, incorporate student and instructor mark-up tools, and provide analytics to guide instruction. Since its launch in 2010, IU eTexts have saved students nearly $29 million in real cost avoidance. For more, see IU eTexts: A Faculty and Staff Introduction.

Register for a June 16 webinar: Getting Started with IU eTexts

Faculty: Prepare for the fall semester with the IU course template

Build your Canvas course without starting from scratch.

The IU course template for Canvas will be available June 12 to use in all fall 2020 courses. This optional template includes suggestions for how to use Modules, Syllabus, and other frequently used Canvas tools to build your course in Canvas.

Looking for guidance? Webinars demonstrating best practices for using the template and Canvas tools will be offered on the following dates:

Learn more about applying a template to your course

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