University to launch new job posting, applicant tracking software system

McMahon said the new system benefits job applicants in several ways, including improved job search function, a mobile-friendly application process, enhanced candidate account management with status updates/emails, and separate gateways for internal and external job postings.

Some benefits of the new system for recruiting teams include:

  • A dashboard that lets users track applicant progress at a glance.
  • A faster, more responsive system.
  • Automated workflows for creating job postings and job offers.
  • Ability to quickly and easily add recruiting/interview team members.
  • True "internal only" job postings.
  • In-house technical support provided by IU employees, not a vendor.

IU Human Resources and UITS are involved in a pilot program now, and McMahon said candidates, as well as recruiting teams from both units, have said they greatly preferred the new system.

"Applicants like the easy, step-by-step process, while the hiring teams said the automated workflows make managing the hiring process much smoother," he said.

What do you need to know now?

  • Information entered and saved in PeopleAdmin will not be transferred to the new system.
  • Applicants should retrieve any necessary PeopleAdmin documents (stored resumes, cover letters, etc.) before Oct. 1. Information not retrieved will be permanently lost.
  • Jobs applied for using PeopleSoft Talent Acquisition Management will be managed in PeopleSoft Talent Acquisition.
  • Jobs applied for using PeopleAdmin will continue to be managed in PeopleAdmin through Dec. 20, when PeopleAdmin will be permanently retired for staff hiring.

User guides and support materials are being created in conjunction with the pilot program and will be available before the Oct. 1 launch date.

Job postings involved in the pilot program are still found in the current system, where applicants are redirected to the new system to create an account and apply. Current IU employees should log in using their IU login, and an account will be automatically populated for them.

Keep an eye on your email for more information from IU Human Resources. More information for applicants and recruiting teams, including a FAQ and timeline, is available through IU Human Resources.